MAXITRAK
OWNERS CLUB CONSTITUTION 1. The name of the club shall be MAXITRAK
OWNERS CLUB herein after referred to as The Club. 2. OBJECTS OF THE CLUB The
objects of The Club are to bring to together persons interested in any aspect
of MAXITRAK Models, both road and rail, and to provide facilities for events
subject to the demand within The Club. To
engage in any other activity related to MAXITRAK Models that is approved by the
elected committee. 3. MEMBERSHIP & SUBSCRIPTIONS Members
of the Club (to be referred to as Members) will be classed as Full Members
following payment of the Annual Subscription Fee and completion of an
application form or renewal notice. Subscription
fees shall be decided by the Committee.
Each member shall receive a membership card, which they may be called
upon to produce at the request of an official of The Club. Two
people in the same family at the same address, may hold a joint membership,
paying a single subscription each year, and having a single vote at any Club
meeting. The
Committee reserves the right to refuse an application for membership, and has
the discretion not to disclose the reason.
The Committee shall have the authority to terminate a membership before
the end of the club year for extraordinary reasons. Annual
subscriptions are due on the 1st of January each year. No
member wishing to resign from the Club shall be entitled to any refund of the
subscription for the outstanding period. It
is a condition of membership that it is accepted that records of Members names
and addresses etc. are kept on computer disk.
These records are for the maintenance and checking of membership only,
and shall not be used for any other reason The Club will circulate from time to
time a membership list including names and addresses but not telephone
numbers. Every year members will be
asked to indicate on their renewal form whether they wish their own details to
be included on this list. The Club will
make every effort to comply with members wishes, but cannot accept
responsibility for the consequences of any error or inclusion or omission. No member shall use the name of the club for
personal gain. The name of the Club
shall not be used for business purposes without the prior written permission of
the Committee. 4. OFFICERS & COMMITTEE OF THE CLUB The
Committee may co-opt any other members as required. The
Officers and Committee Members shall be elected by the Members at the Annual
General Meeting. They will be eligible
for re-election the following year. 5. FINANCE The
financial year shall end at the Annual General Meeting. A
banking account may be operated in the name of the Club. Cheques and withdrawals shall be by any of
the following, The Secretary, The Treasurer. The
Club may receive income by way of subscriptions, donations and in any way
approved by the Committee. The
income and property of The Club, howsoever derived, shall be applied solely
towards promoting the objects of The Club as specified in Section 2. No payment shall be made to any member
either directly or indirectly, except in payment of legitimate expenses
incurred on the behalf of The Club. In
the event of winding up or the dissolution of The Club, any remaining assets
after all liabilities have been discharged shall be transferred to an
organisation supporting steam preservation, to be decided at an Extraordinary
General Meeting. 6. GENERAL MEETING The
Members shall be summoned to an Annual General Meeting of which at least
twenty-one days notice in writing shall have been given. Elections
for the committee posts shall be held at the AGM in the form of a ballot. Members may apply for their votes to be
submitted by post, in which case seven days notice shall be given to the
Secretary and a stamped addressed envelope is to be enclosed. Nominations
for committee posts, shall be received by the Secretary fourteen days before
the AGM, in writing. Any application
from a Member accompanied by a SAE received by the Secretary fourteen days
before the AGM shall be supplied with a list of the candidates and a copy of
any statement made by them. An
Extraordinary General Meeting may be called by resolution of the Committee or
by written notice to the Secretary, signed by not less than 10% of the
membership, setting out the matters to be considered. An EGM shall be convened within eight weeks of the Committee
resolution or receipt of the notice.
Members of The Club shall receive at least three weeks notices of the
meeting, stating, date, time and place and the matters to be considered. Amendments to the motion will be accepted at
the EGM, providing that they are proposed, seconded and approved. 7. AUDITED ACCOUNTS The
final accounts shall be audited and the accounts will be presented to the
Members at each AGM. 8. QUORUM A
Committee properly convened shall be deemed as having a quorum if three of more
Members are present. A quorum for the AGM shall be twelve
Members. 9. AMENDMENTS The
Rules and Constitution may be amended by two thirds majority of Members present
at an AGM or EGM, providing fourteen days notice of the proposed amendment has
been given to all Members of The Club.
Any proposal for an alteration to the Rules and Constitution must
incorporate a draft of the proposed alteration(s) and either be signed by at
least ten Members, or be approved by the Committee. Amendments to the motion or alterations will be accepted at the
AGM or EGM providing they are proposed seconded and approved. 10. AREA BRANCHES Any
group of Members may apply to the Committee to form a branch in their
area. The branch would be self
supporting save for exceptional circumstances where approved by the Committee. The branch affairs would be managed by an
elected committee following the Club Rules and Constitution. The
branch committee would supply regular reports of its activities to the main
committee and any information regarding the conduct and affairs of the branch
on request of the Main Committee. Typed
from AGM draft with minor approved changes. Eric
Penn Honorary
Secretary. 1
March 1996 |